ams.controlling | BI

Pro­ject con­trol­ling and cor­po­ra­te con­trol­ling with

ams.controlling pro­vi­des make-to-order manu­fac­tu­rers with all the busi­ness KPIs they need to mana­ge their com­plex pro­jects with grea­ter fore­sight, des­pi­te the many uncer­tain­ties invol­ved. With ana­ly­ses inclu­ding both finan­cial and non-finan­cial KPIs, com­pa­nies are able to keep track of pro­ject pro­duc­ti­vi­ty in real time and by spe­ci­fic are­as of the busi­ness, inclu­ding sales, mar­ke­ting, design, purcha­sing, pro­duc­tion, ship­ping, assem­bly and ser­vice manage­ment. All data can be made avail­ab­le via a varie­ty of mobi­le devices.

Inte­gra­ti­on of all com­pa­ny data
ams.controlling eva­lua­tes the data requi­red for this auto­ma­ti­cal­ly, acces­sing data from ams.erp as well as other com­pa­ny data. This pro­vi­des mana­gers and pro­cess owners with a sound basis for decisi­on making without the need to ana­ly­se each com­po­nent individually.

App­li­ca­ti­on-spe­ci­fic user interfaces
Users have a choice of various acti­vi­ty-spe­ci­fic user inter­faces, which pre­pa­re the requi­red busi­ness and pro­ject KPIs in a con­text-spe­ci­fic man­ner. Sup­por­ted inter­faces inclu­de pre­de­fi­ned Excel tables, dash­boards with con­si­derable ope­ra­tio­nal poten­ti­al, as well as the Manage­ment Cock­pit for seni­or managers.

Cost unit accounting

Cost unit accoun­ting always has the most up-to-date order data at its dis­po­sal. Users have access to an online simul­ta­ne­ous cos­ting fea­ture, which allows them to track cost deve­lo­p­ments in real time and to see whe­ther and to what extent cos­ts are remai­ning in line with the quo­ta­ti­on costing.

Cost unit accoun­ting allows both direct cos­ts and full cos­ts to be taken into account based on four con­tri­bu­ti­on mar­gin levels. Fore­cast devia­ti­ons can be taken into account along­side bud­get, tar­get and actu­al data, allowing bud­get tracking / the pro­jec­tion of results at any point in time during the project.

Detail­ed analysis
A drill­down func­tion allows cos­ts to be bro­ken down to the indi­vi­du­al cos­ting and pos­ting line level. As a result, pro­ject mana­gers can see how the cos­ts are dis­tri­bu­t­ed over indi­vi­du­al ope­ra­ti­ons or BOM lines, for examp­le. Struc­tu­red manu­fac­tu­ring cos­ts can be shown at each struc­tu­ral level of a BOM.

Cos­ting dashboard
The inte­gra­ted cos­ting dash­board (see figu­re below) uses traf­fic light colours to warn of are­as that are at risk (amber) or have alrea­dy gone over bud­get (red). This allows cos­ts to be tra­cked through to the under­ly­ing cau­se. The dash­board also pro­vi­des a gra­phi­cal repre­sen­ta­ti­on of the pro­ject-rela­ted bud­get, fore­cast, tar­get value and actu­al value development.





The cost unit accoun­ting com­po­nent inte­gra­ted wit­hin ams.erp:

  • Uses the bud­get values from the quo­ta­ti­on cos­ting for each cost group and cost ele­ment or cost centre.
  • Cal­cu­la­tes the plan­ned values for mate­ri­als from order BOM lines using pri­ces from the item mas­ter record.
  • Cal­cu­la­tes actu­al values for mate­ri­als from the mate­ri­al postings.
  • Cal­cu­la­tes plan­ned values for exter­nal deli­ve­ries from order-rela­ted POs and from POs for BOM lines without a parts mas­ter record using the PO price.
  • Cal­cu­la­tes actu­al values for exter­nal deli­ve­ries from invoice receipts.
  • Cal­cu­la­tes plan­ned manu­fac­tu­ring values from order rou­ting times using work cent­re hour­ly rates.
  • Cal­cu­la­tes actu­al manu­fac­tu­ring values from actu­al hours for each operation.


Semi-finished product evaluation

Unfi­nis­hed pro­ducts can be eva­lua­ted at any time and the eva­lua­ti­on com­mit­ted by ams.erp as part of mon­th-end clo­sing. In doing this, ams.controlling sup­ports auto­ma­tic com­pa­ri­son with the sub final and final invoices alrea­dy issued. In repor­ting, data can be out­put at various levels of detail, showing fac­to­ry out­put and the value incre­a­ses of indi­vi­du­al orders over a spe­ci­fic period.

As an alter­na­ti­ve to inven­to­ry valua­ti­on on the basis of manu­fac­tu­ring cos­ts, in com­pli­an­ce with the Ger­man Com­mer­cial Code (HGB), ams.erp also sup­ports accoun­ting by the per­cen­ta­ge-of-com­ple­ti­on method, as per­mit­ted under US GAAP. In the lat­ter case, ams.erp crea­tes the final invoices based on the ser­vices per­for­med so far, mea­ning that pro­fits can be iden­ti­fied in pro­por­ti­on to the degree of completion.

Inventory valuation

The inven­to­ry valua­ti­on can be acces­sed in ams.controlling at any time. The sys­tem out­puts the inven­to­ry values on a time-depen­dent basis as part of mon­th-end clo­sing. A mon­th ope­ning balan­ce pro­vi­des the star­ting point for the­se mon­th-end values, which are updated taking into account all tran­sac­tion data. ams.erp sup­ports a num­ber of dif­fe­rent valua­ti­on stra­te­gies here.

Corporate controlling with

Cor­po­ra­te con­trol­ling has a two-pron­ged approach: First­ly, the solu­ti­on pro­vi­des a swift over­view of the cur­rent per­for­mance of the com­pa­ny as a who­le, deli­vering KPIs such as fac­to­ry out­put, sales, inco­m­ing orders and quo­ta­ti­on histo­ry for examp­le; second­ly, it also deli­vers KPIs for all pro­jects at the com­pa­ny based on all com­ple­ted orders. This addi­tio­nal per­spec­ti­ve allows the per­for­mance of ent­i­re depart­ments or even ent­i­re are­as of the busi­ness to be analysed.

This pro­ject-wide per­spec­ti­ve also gives make-to-order, assem­ble-to-order and vari­ant manu­fac­tu­rers the oppor­tu­ni­ty to opti­mi­se their cos­tings. As they have a trans­pa­rent over­view of the con­tri­bu­ti­on mar­gins for each indi­vi­du­al sub-pro­ject, they can imple­ment stra­te­gic pri­cing to offer their cus­to­mers more attrac­ti­ve pri­ces than the com­pe­ti­ti­on without jeo­par­di­sing the company’s sur­vi­val. This infor­ma­ti­on also pro­vi­des a sound basis for making decisi­ons regar­ding which ope­ra­ti­ons or sub-pro­jects to out­sour­ce to third parties.

Mit ams.erp haben wir uns dann für ein beson­ders schlan­kes Sys­tem ent­schie­den, das aus­schließ­lich für die Ein­zel- und Auf­trags­fer­ti­gung ent­wi­ckel­te wur­de. Dank die­ser Spe­zia­li­sie­rung ist die Soft­ware für uns zu 98 Pro­zent im Stan­dard nutz­bar. Letzt­lich gaben der hohe Abde­ckungs­grad und die Bera­tungs­kom­pe­tenz des Her­stel­lers ams.Solution AG den Aus­schlag für unse­re Entscheidung. 
ams.controlling | BI

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